Aviation ERP Quoting & Invoicing Solutions
Overview
Similar to aircraft maintenance, quoting and invoicing workflows must be accurate, compliant, and smoothly incorporated with every aspect of operation. Power Aero Suites replaces fragmented legacy systems with a scalable aviation ERP that unifies quoting and invoicing into a single, automated workflow.
Our software integrates automation with third-party listing portals and marketing strategies, improving quoting efficiency and enhancing cost visibility. Our ERP allows simplified quoting in work orders and automates invoice processing through direct integration with quoting, work orders, inventory, and finance. This eliminates manual entry, decreases the potential for human error, and provides better cash flow.
Our solution is designed for aviation professionals who need both power and simplicity, allowing easy conversion to Sales Order, delivering greater efficiency without compromising compliance or control.
ROI/Benefits
Real Business Value from Aviation MRO Quoting & Invoicing
Through AI-driven automation and intelligent MRO quoting, Power Aero Suites enhances profitability, pricing accuracy, and operational efficiency across multi-entity and multi-location aviation operations.
Power Aero Suites quoting system and ERP invoicing platform allow businesses to succeed:
Improve Speed of Quoting:
AI-powered workflows automate pricing templates, cost visibility, and approvals to accelerate responses across locations.
Improve Pricing Accuracy:
Intelligent automation reduces manual errors while maintaining pricing consistency across multiple entities and facilities.
Increase Customer Confidence:
Customers are provided with transparent and detailed estimates and invoices that Match Work Performed and Agreement Terms.
Improve Revenue Control:
Accurately Track Labor, Materials, Markup, and Adjustments from Quote Creation to Final Invoice Posting.
Strengthen Revenue Control:
Capture labor, materials, markups, and adjustments accurately from quote creation through invoice posting.
From Manual Estimates to Integrated Quote-to-Cash Execution
Take full control of your shop floor. Create, schedule, and track every task on the spot with an ERP built for aviation’s repair process.
Challenge
Aviation MROs and quoting brokers use spreadsheets, email-based estimates, and different software tools to create and manage quotes and invoices. This can result in incorrect pricing information on the quote and delayed approvals, resulting in increased disputes over billing in the future, as well as little visibility of actual cost performance compared to the original quote.
Solution
By implementing structured aviation quoting workflows and integrating with real-time Power Aero Suites’ ERP system, the team has complete visibility into the current status of quotations, any changes to accepted pricing, how the work is being performed, and the final invoicing result of that work. Our ERP allows integration with Listing Portals, e.g., ILS, PARTS BASE, and The145.com. Therefore, sales, maintenance, and accounting teams have a single source of truth for all information.
Powerful Tools to Streamline Aviation Quoting & Invoicing
AI-Driven Coating & Quoting Automation:
AI-powered automation streamlines coating estimation, pricing calculations, and workflow approvals to reduce manual effort and improve turnaround times.
Multi-Entity & Multi-Location Management:
Centralized control enables consistent quoting, pricing rules, and financial tracking across multiple business entities and operational locations.
Centralize Quotations and Work Orders:
A single platform allows the creation, modification, and management of Aviation Repair and Service Quotes any time, whether pricing via Time & Material, Fixed Price, or Not To Exceed (NTE).
Continuity between Quotes and Work Orders:
Approved quotes can be converted directly into work orders to maintain the integrity of the estimated scope and executed tasks versus the final invoiced amount.
Invoicing Workflows without Manual Interaction:
Invoices are created directly from completed work orders, including actual labor, parts, and service line items, to remove manual intervention and allow for prompt invoicing.
Integration of ERP Invoicing System:
Quoting and billing are integrated with inventory, cost tracking, and GL posting via our ERP invoicing system, providing customer accountability from start to finish.
Customer Histories and Pricing Agreements:
Access to customers' history enables negotiating pricing and contract terms, ensuring consistent quoting and compliant invoicing for repeat customers.
AI-Powered Analytics and Margin Visibility:
Financial analytics dashboard provides visibility into quote versus actual variances, margin percentages, trends of invoicing, freight, and miscellaneous charges, as well as revenue performance for the Finance and Leadership teams in the Aviation Industry.
Integrations & Resources
Helpful Resources:
READY TO MODERNIZE YOUR QUOTING & BILLING?
Power Aero Suites enables aviation maintenance departments to turn complex quoting and invoicing into simplified and strategic advantages. We provide AI quoting tools built for the efficiency and practicality of an Enterprise Resource Planning (ERP) operation.
Contact us to find out how Power Aero Suites can help your organisation become more successful.
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